ATIC Board Meeting Minutes- January 12, 2005
On-site Attendees:
Oris Friesen (*); Mark Goldstein (*); Matt McClymonds (*); Al Sterman (*); Michael Cohen; Todd Blackwood; Brad Tritle (*); Ken Evans, proxy for GladysAnn Wells (*); Galen Updike, proxy for Chris Cummiskey (*); Diane Bacon (*); Carmo Fernandez; Jay Flash Miringoff; David Whitt, Genene Walker, Ron Schott
Attendees Via Audio: : Jerry Crow (*); Ralph Gierish (*); Michael Sherman (*); Glenn Stoneman (*); Mike Ward; Steve Peters; Allan Meiusi; Jon Poston; Mike Keeling (*); Patt Patterson; Al Crawford (*)

(*) - ATIC Board Members (14 present, with a quorum = 10)

Many thanks to the Cox Web Conferencing service provided by Cox Business Services for the statewide audio conference connections, and thanks, too, to Lewis & Roca for providing videoconferencing facilities in Phoenix and Tucson.

MARK YOUR CALENDARS NOW:
The next ATIC Board Meeting will be will be on February 9, 2005, 12:00-2:00 p.m. Please make a note of the meetings scheduled for next year in 2005:

Modifications to and Acceptance of Agenda Draft
The agenda was accepted as shown below.

Agenda

1. Modifications to and acceptance of agenda draft
2. Self-Introductions
3. Acceptance of minutes from last meeting
4. Review of Outstanding Action Items as Documented in November 2004 Minutes.
5. Committee Reports
• Grant Activity on WiFi Security Project - Status Report (Oris Friesen)
• ATIC Mission and Related Issues (e.g., D&O Insurance) (Ted Kraver, Oris Friesen)
• State Government Broadband Planning and Support- Telecommunications Infrastructure Committee Progress Report (Galen Updike)
• Cyber Security Subcommittee (Jerry Crow)
• FCC meeting on broadband in rural Arizona (Al Sterman)
• ACC Activities (Tom Campbell)
• Arizona Telecommunications Directory (Galen Updike, Brad Tritle, Mark Goldstein)
• Collaboration Activities Support (Steve Peters)
• Citizens Clean Election Commission (CCEC) debates - final report (Oris Friesen)
• eSATS Report (Ted Kraver)
6. Monthly "General Information" Meetings (Mark Goldstein)
   • Announcement - Security Meeting (David Whitt)
   • Next meeting agenda
7. Informational Presentations
   • "University of Advancing Technology." by Raymond Todd Blackwood, IT Manager of Development, Center for Technology Studies, Co-Chair, University of Advancing Technology
8. Adjourn

Self-Introductions
Since John Kelly the ATIC Chair would not be joining the meeting, Mark Goldstein acted as Chair and called the meeting to order and Vice Chair Oris Friesen took notes.

Acceptance of Minutes from Last Meeting
The minutes for the November 10, 2004 Board meeting were presented for approval.

MOTION: To approve the minutes.
MOVE: Al Sterman
SECOND: Galen Updike
Passed Unanimously

Review of Outstanding Action Items
The only outstanding action has to do with the mission statement revision committee. It is included in the agenda.

Committee Reports

• Grant Activity on WiFi Security Project - Status Report (Oris Friesen)
  

  DHS Wifi Report (January 12, 2005) Acrobat File: wifi_report_050112.pdf [145k PDF]

  A status report from Oris Friesen was passed out to the attendees and is being distributed with these minutes. The essential message was that despite a slow ramp-up due to administrative details, the project is moving forward smoothly. Allan Meiusi, representing the major broadband supplier WI-VOD, commented that the April 30 completion date is a bit aggressive, but he hopes to be testing the southern 10 miles of the 30-mile corridor by mid-March.
  ACTION ITEM: Oris will generate a list of interested parties to whom periodic progress reports will be distributed.
• ATIC Mission and Related Issues (e.g., D&O Insurance) (Ted Kraver, Oris Friesen)
  This topic requires a little background description regarding its origins.
  
  
  At the October Board meeting when the WiFi Security Project was announced, it was suggested that ATIC should set up an oversight committee for this new project and a number of people volunteered to participate. Subsequently, it was decided at the State Directors level that because this project is to be administered by the Arizona Department of Emergency Management (ADEM), the oversight role falls under the responsibilities of the state Government Information Technology Agency (GITA). So, the suggested ATIC oversight committee was not implemented.
  
  However, it was also noted that in addition to the tactical issue of oversight, a more strategic concern needed to be addressed. Specifically, it is not immediately obvious how well this project fits within the scope of the ATIC mission statement. So, it was agreed to form a committee to set the future direction of ATIC to include activities such as those proposed by this venture. This work would focus on possible modifications to the mission statement as well as issues such as liability, insurance, bonding, guidelines for making decisions on future opportunities, grants, etc.
  
  Since the following people had volunteered to participate on the not-to-be-implemented tactical oversight committee, they were assigned to the more strategic "Mission, Liabilities and Guidelines" committee: Ralph Gierish, Patt Patterson, Jay Flash Miringoff, Glenn Stoneman, Al Sterman, Ron Drake, Todd Blackwood, Nathan Bradley, Michael Cohen.
  
  

  Ten Basic Responsibilities of Nonprofit Boards Acrobat File: 10_responsibilities.pdf [80k PDF]

  At the November Board meeting, this committee was assigned the following tasks:

  1. Examine the need for a mission update to reflect current WiFi project;
  2. Review the mission in depth to reflect what the board wants to do in the future;
  3. Identify implications of pursuing other activities similar to this grant (e.g., implications for liability, insurance, bonding, etc. on the part of the Board membership)
  4. Report back to the board on findings.

  Ted Kraver agreed to lead this effort with assistance from the following people: Ralph Gierish, Michael Cohen, Ken Evans, Glenn Stoneman and, as associate reviewer, Tom Campbell.
  
  Oris reported on behalf of Ted that Ken Evans distributed a brief paper titled "Ten Basic Responsibilities of Nonprofit Boards," which is being distributed with this report and Ted secured a quote for Directors & Officers (D&O) insurance that comes to about $1700 annually. The Board decided that we should have 2 additional quotes.
  ACTION ITEM: Michael Cohen and Ken Evans will pursue the securing of at least 2 more quotes within the next few weeks for the ATIC Executive Board to take action.
• State Government Broadband Planning and Support- Telecommunications InfraStructure Committee (TISC) Progress Report (Galen Updike)
  Galen reported that the "Arizona Broadband Communication Network" Request for Information (RFI) is in preparation to call for rural broadband throughout the state. Tomorrow's TISC meeting on January 13, 2005, will cover this topic. Carriers and other thought leaders are expected to respond to the RFI and it is hoped that this will help shape the Carrier RFP that is due out on June 1, 2005. At the TISC meeting tomorrow there will be presentation from Kevin Manweiler of Colorado regarding experiences related to a similar venture in Colorado.
  ACTION ITEM: Galen will send out to the board members the map of the 11 regional economic groups in Arizona charted by the Department of Commerce (DOC).
  ACTION ITEM: Galen will send to Oris the Bridge phone number for the January 13th TISC meeting to be distributed to everyone on the Board and the extended Board mailing lists. This was done on January 12, 2005.
• Cyber Security Committee Report (Jerry Crow)
  Jerry Crow reported that on Monday, January 10, Jim Lippard of Global Crossing gave a presentation. He also noted that they are considering a 2nd annual security workshop, but have not done any planning yet, so it may not happen. If we decide to go ahead, it will probably occur in March or April.
  
  Mark Goldstein suggested that they might want to consider using one of the ATIC Public Information meetings as a vehicle for the workshop.
  
  Steve Peters reported on a Security event focusing on policies (not just technology) in Tucson on Feb 25, and suggested that ATIC may want to be a partner in this event.
• FCC Meeting on Broadband in Rural Arizona (Al Sterman)
  Al Sterman reported that he recently met with FCC consumer people who would like to meet with Arizona people about broadband. For more information, see http://www.fcc.gov/cgb/rural. They would like to arrange a teleconference or videoconference with Arizona people to discuss how to bring together relevant parties who may have access to funds for broadband development in rural Arizona. They want to bring the appropriate parties together. We need to identify who among us are the right organizations. It could be the ATIC strategic planning committee or the TISC committee. Then we need to set up a teleconference.
  ACTION ITEM: Al Sterman will follow up on this to set up a teleconference.
• ACC Activities (Tom Campbell)
  Nothing to report
• Arizona Telecommunications Directory (Galen Updike, Brad Tritle)
  Brad Tritle reported that we have been asked to develop a business plan for the Directory taking into account the relatively high number of page hits per month. Ralph Gierish is updating the database content, and we hope to have a straw man business plan by the next ATIC Board meeting. We also need to consider the addition of new categories, such as hot-spots, videoconferencing, etc. which could lead to additional sponsorships. Mark noted that we have implemented a feature that allows people to tell us where they are located when they are making a request.
• Collaboration Activities Support (Steve Peters)
  Nothing to report

CCEC Final Report on ACC Candidate Debates Acrobat File: CCEC_debates_report.pdf [390k PDF] CCEC Report Data for ATIC on ACC Candidate Debates Acrobat File: CCEC_debates_report_ATIC.pdf [322k PDF]

• Citizens Clean Election Commission (CCEC) debates - wrapup report (Oris Friesen)
  Oris reported that 2 final reports have been prepared. One is a required report to the CCEC, and the other supplements that report with a "lesson learned" report to the ATIC Board. Both reports are being distributed with these minutes.
• eLearning System for Arizona Teachers and Students (eSATS) Report (Ted Kraver)
  Oris reported on behalf of Ted and circulated a 2-page information sheet about eSATS. Details can be found at http://azelearning.org/
  
  Everyone is encouraged to contact their legislators in support of the eSATS initiative, which is embodied in SB 1181 "e-learning centered schools."
  

up to agenda

Monthly "General Information" Meetings (Mark Goldstein)
David Whitt of Ames Business Learning Environment (ABLE) announced that ATIC members are invited to attend an Executive Briefing on "Network Security and Physical Security" on February 23, 2005, starting at 8:30 with lunch being served around noon. Lunch is the last item on the menu. The location is yet to be determined, so interested parties are encouraged to contact Debbie Long at debbie@ableinc.com. Speakers are John Roese, CTO and Technology Visionary for Enterasys and Roger Leadabrand from Bosch Security Systems.

The next General Information Meeting is scheduled for February 17, 2005,from 2 - 4 p.m. and will likely focus on legislative activity. It will be held at the University of Advancing Technology (UAT) in the auditorium

up to agenda

Informational Presentations

up to agenda

Next ATIC Board Meeting
The next ATIC Board Meeting will be on February 9, 2005, from 12:30 - 2:30 p.m. at the University of Advancing Technology (UAT)

up to agenda

Adjourn
The meeting was adjourned at 2:40 p.m.

up to agenda