ATIC Board Meetings 2004 January 14, 2004 February 11, 2004 March 10, 2004 April 14, 2004 May 12, 2004 June 9, 2004 July 18, 2004 September 8, 2004 October 13, 2004 November 10, 2004

ATIC Board Meeting Minutes- November 10, 2004
On-site Attendees:
Oris Friesen (*); Ted Kraver (*); Michael Cohen; Tom Campbell (*); Ralph Gierish (*); Todd Blackwood; Brad Tritle (*); Nathaniel Bradley; David Witt; Debbie Long; Brandon Ames; Ken Evans, proxy for GladysAnn Wells (*); Mike Ward; Mike Keeling (*); Galen Updike, proxy for Chris Cummiskey (*); Diane Bacon (*); Michael Sherman (*); Carmo Fernandez;
Attendees Via Audio: : : Mark Goldstein (*); Jerry Crow (*); Matt McClymonds (*); Connie Eitel (*); Al Sterman (*); Vernon Reed (*); Alecia Miller; Jay Flash Miringoff; Glenn Stoneman (*); John Kelly (*) late arrival.

(*) - ATIC Board Members (17 + 1 late arrival present with a quorum = 10)

Many thanks to the Cox Web Conferencing service provided by Cox Business Services for the statewide audio conference connections, and thanks, too, to Lewis & Roca for providing videoconferencing facilities in Phoenix and Tucson.

MARK YOUR CALENDARS NOW:
REMEMBER Ð NO MEETING IN DECEMBER!
The next ATIC Board Meeting will be will be on January 12, 2005, 12:00-2:00 p.m. Please make a note of the meetings scheduled for next year in 2005:

Modifications to and Acceptance of Agenda Draft
The agenda was accepted as shown below.

Agenda

1. Modifications to and acceptance of agenda draft
2. Self-Introductions
3. Acceptance of minutes from last meeting
4. Review of Outstanding Action Items as Documented in October 2004 Minutes.
5. Committee Reports
• Grant Activity on Wireless CANAMEX
  • Grant Activity on Wireless CANAMEX (Oris Friesen)
  • Status Report and Organizational Structure
  • Discussion on Implications for ATIC Mission, etc.
• State Government Broadband Planning and SupportÐ Telecommunications Infrastructure Committee Progress Report (Galen Updike)
• Cyber Security Subcommittee (Jerry Crow)
• ACC Activities (Tom Campbell)
• Arizona Telecommunications Directory (Galen Updike, Brad Tritle)
• Discussion on 211 Initiatives (Patt Patterson and Mike Keeling)
• Collaboration Activities Support - Speaker Phone (Steve Peters) Carried over from previous meeting.
• Citizens Clean Election Commission (CCEC) debates Ð wrapup report (Oris Friesen)
6. "Donation" to ATIC of Table at Innovation Awards Banquet (Michael Sherman)
7. Monthly "General Information" Meetings (Mark Goldstein)
   • Next meeting agenda
8. Report on eSATS Program (Ted Kraver)
9. Informational Presentations
   • TBD
10. Adjourn

Self-Introductions
After everyone had introduced themselves, it was noted that a total of 17 Board members, or their representative, were present on-site or via audio conferencing, exceeding the quorum requirement of 10 members. Ten of the seventeen members were present on-site. Since John Kelly the ATIC Chair would not be joining the meeting until later Vice Chair Oris Friesen acted as Chair and called the meeting to order.

Acceptance of Minutes from Last Meeting
The minutes for the October 13, 2004 Board meeting were presented for approval.

MOTION: To approve the minutes.
MOVE: Ted Kraver
SECOND: Ralph Gierish
Passed Unanimously

Review of Outstanding Action Items
There were no outstanding Action Items beyond the actions covered in the agenda.

Committee Reports

Grant Activity on the Department of Homeland Security WiFi Security, or Wireless CANAMEX, Project (Oris Friesen)

• Status Report and Organizational Structure
  Oris Friesen gave an overview of the status of the grant and of the reporting structure that has evolved to meet the federal and state requirements. The highlights are:
  • The total Grant amount is $499,821.00 and the Budget Period is from August 1, 2004, to July 31, 2005.
  • The official grantee is the Arizona Division of Emergency Management (ADEM), and Mark Howard of ADEM is the Grants Administrator.
  • ADEM is to disburse the funds to ATIC upon receipt of invoices from the ATIC Project Manager.
  • The Arizona Government Information Technology Agency (GITA) will be the oversight agency and will provide reports to ADEM.
  • The Project Manager will give regular reports to GITA and the ATIC Board of Directors.
  • The Project Manager will be responsible for management of milestones and operational activity by contractors, such as Truckstop.net, Ames Business Learning Environment (ABLE), the ATIC Technical Advisor for Middle Mile and Hot Spots (Mike Keeling), the ATIC Technical Advisor for Community Broadband Application and Training (Mark Goldstein) et al.
  • The Project Manager will interact with and receive advice from a new Public-Private Advisory Committee that includes representatives from all stakeholders and which is jointly led by the Directors of the Office of Homeland Security and of GITA.
  • The "success metrics" of this Proof of Concept Grant are essentially to deploy, test and report.
  The following motions were discussed and voted on:

  MOTION: To authorize the Chair of ATIC to sign the final agreement that is consistent with the description presented to the Board concerning the U.S. Department of Homeland Security (DHS) Project # 2004-GR-T4-K002, WIFI Security Project Grant, as described in the "Grant Manager's Memorandum, Pt. I: Project Summary Cooperative Agreement" for the Fiscal Year 2004 Homeland Security Information Technology and Evaluation Program."
  MOVE: Ralph Gierish
  SECOND: Ted Kraver
  The above motion includes amendments offered by Michael Sherman and Tom Campbell and accepted by the mover. PASSED: Unanimous Consent (with 3 abstentions: Galen Updike, proxy for Chris Cummiskey, due to the role of GITA; Oris Friesen; Mike Keeling)

  MOTION: To hire Oris Friesen as an independent contractor to serve as the ATIC Project Manager pursuant to the terms of the Grant for the U.S. Department of Homeland Security (DHS) Project # 2004-GR-T4-K002, WIFI Security Project and to instruct him to report to the Board monthly on the progress of the Grant and related funding activities.
  MOVE: Galen Updike, proxy for Chris Cummiskey
  SECOND: Ted Kraver
  The above motion includes amendments offered by Tom Campbell and accepted by the mover. PASSED: Unanimous Consent (with 1 abstention: Oris Friesen)<

• Discussion on Implications for ATIC Mission, etc.
  It is recognized that this grant activity may or may not be consistent with the existing Mission Statement of ATIC. Consequently, a committee was created to examine the following items:
  • Mission update to reflect current WiFi project;
  • Mission review in depth to reflect what the board wants to do in the future;
  • Identify implications of pursuing other activities similar to this grant (e.g., implications for liability, insurance, bonding, etc. on the part of the Board membership)
  • Also report back to the board on findings.
    
    
• Members of this committee are:
  
  Ted Kraver,
  Ralph Gierish,
  Michael Cohen,
  Ken Evans, on behalf of GladysAnn Wells,
  Glenn Stoneman and an
  Associate Reviewer: Tom Campbell

up to agenda

---

State Government Broadband Planning and SupportÐ Telecommunications InfraStructure Committee (TISC) Progress Report (Galen Updike)--
Galen reported that the first meeting on October 7 was successful and that it established a group purpose and an understanding of what to do next. The hope is that this committee can have some legislative impact in 2006. In order to do that it is imperative that Arizona has a strategic plan for telecommunications.

There are 21 members on the committee, half from rural Arizona.

The next meeting will be on Novemnber16 at GITA from 1:30-3:30 p.m. All meetings are open to the public. A partial agenda for the meeting is:

• Presentation by Mark Goldstein from ATIC: Wireless as an element of a successful Broadband deployment; Description of various Wireless technologies
• Presentation by Matt McClymonds: Experience of Wellton, AZ in acquiring and using Wireless Broadband
• Discussion of Direction and Role of Subcommittee
• Schedule for Next Meeting

up to agenda

---

Cyber Security Committee (Jerry Crow)--
Jerry reported that the last meeting was a planning meeting held at the Business & Industry Institute (B&II) of Mesa Community College at 145 N. Centennial Way, Mesa, Arizona. Jeni Li was installed as Co-Chair. Steve Peters and Morris Harmor were at the meeting.

From now on meetings will be held bi-monthly, alternating at B&II & EDS.

We are also planning to have a workshop again next year.

up to agenda

---

ACC Activities (Tom Campbell) --
Nothing to report.

up to agenda

---

Arizona Telecom Directory (Ralph Gierish, Brad Tritle, Mark Goldstein --
Brad reported that our webmaster is providing us with some tools to better monitor the ATD website.

Ralph Gierish will be assisting in updating the ATD Database.

Todd Blackwood noted that the University of Advancing Technology (UAT) has student interns available.

Michael Sherman encouraged looking at the website as a business. Although it started as a public service, we could probably merchandise and promote it as a revenue generating service to Arizona. To assist SRP in deciding whether to invest more money as an ATD sponsor, it would be nice to see some sort of business plan (e.g., the Department of Commerce might like to use the ATD as a business and marketing tool.

We also need some documentation of the current state of the ATD.

up to agenda

---

Discussion on 211 Initiatives (Patt Patterson and Mike Keeling) --
Mike reported that Phase 1 is a look-up table with call-center capability. Phase 2 is more extensive and should be deployed within the next 12 to 15 months. A contractor has been selected and work is moving forward.

Patt noted that 211 will have a positive impact on homeless people. About 30% of 911 calls are actually 211 type of calls. Homeland Security is a big component of this.

There will be an outreach program to make people aware of this activity.

up to agenda

---

Collaborative Technology (Steve Peters) --
Nothing to report

Citizens Clean Election Commission (CCEC) debates - wrapup report (Oris Friesen)--
The report is in progress. Any input would be welcome.

up to agenda

---

SRP "Donation" to ATIC of Table at Innovation Awards Banquet
Michael Sherman reported that Salt River Project (SRP) is donating its 10-rounds table for the Innovation Awards Banquet to ATIC. Oris will coordinate who is to receive seats at the table.

up to agenda

---

Monthly "General Information" Meetings (Mark Goldstein)
The next General Information Meeting is scheduled for February 17, 2005, and will likely focus on legislative activity.

up to agenda

---

eLearning System for Arizona Teachers and Students (eSATS) PowerPoint File: ep41109eSATAC-ATIC.ppt [2.3 Mb PPT]

Report on eSATS Program (Ted Kraver) --
Ted gave an interesting presentation on the current status of the eLearning System for Arizona Teachers and Students (eSATS).

He concluded by calling for assistance from everyone in the following areas:

• Assessment of eSATS Design, Implementation Strategy and People Ð and provide critique;
• Become a believer in eSATS as the most practical and cost effective means to transform Arizona K-12 to meet 21st Century Workforce and Citizen Needs
• Deliver Broadband Connectivity to Every (1500) School in Arizona by August 2006.
• Support and Champion eSATS Implementation:
  • Backing at the Legislature
  • Participate within eSATS Advocacy Coalition Leader Team

NOTE: A copy of Ted's presentation is available upon request from Oris Friesen: oris@orisfriesen.com and a copy will be placed on the ATIC website.

Informational Presentations
None

up to agenda

---

Next ATIC Board Meeting
The next ATIC Board Meeting will be on January 12, 2005, 12:00-2:00 p.m. at Lewis & Roca in both Phoenix and Tucson.

up to agenda

---

Adjourn
The meeting was adjourned at 2:00 p.m.

up to agenda

---