ATIC Board of Directors Meeting Minutes April 2004

ATIC Board Meetings 2004

ATIC Board Meeting Minutes- April 14, 2004
On-site Attendees:
Diane Bacon (*), Tom Campbell (*), Al Crawford (*), Ron Drake (*), GladysAnn Wells (*), Mark Goldstein (*), Matt Henderson, Ryan Hickman (Community Voice Mail Intern), Mike Keeling (*), John Kelly (*), Linda Montgomery, Patt Patterson, Rick Blankenship, Al Sterman (*), Galen Updike (*)
Attendees Via Audio or Video Conferencing: Debbie Christopherson (SSS), Michael Cohen (Central AZ College), Jerry Crow (*), Alisha Miller, Steve Peters (*)

(*) - ATIC Board Members (12 present with a quorum=10)

Many thanks to the Cox Web Conferencing service provided by Cox Business Services for the statewide audio conference connections, and thanks, too, to Lewis & Roca for providing videoconferencing facilities in Phoenix and Tucson.

MARK YOUR CALENDARS NOW:
The next ATIC Board Meeting will be on May 12, 2004, 12:00-2:00 p.m.

Modifications to and Acceptance of Agenda Draft
The agenda was accepted as shown below.

Agenda

Modifications to and acceptance of agenda draft
Self-Introductions
Acceptance of minutes from last meeting
Review of Outstanding Action Items as Documented in March 2004 Minutes.
Committee Reports

Government Affairs Committee (Mike Keeling, Steve Peters, Kurt Jonckheer)
- Government Broadband Development Activity progress report
- Citizens Clean Election Commission (CCEC) debates
Cyber Security Subcommittee (Jerry Crow, Cindy Donaldson)
ACC Activities (Tom Campbell)
Arizona Telecommunications Directory (Brad Tritle, Ralph Gierish)

Monthly "General Information" Meetings (Mark Goldstein)
- Next meeting agenda
Informational Presentations
- GladysAnn Wells, Director, Arizona State Library, Archives and Public Records and Linda Montgomery discuss digital upgrades to traditional print materials.
- Pat Quinn, President Qwest Arizona, briefing on initiatives and outlook for Qwest in Arizona and Q&A is being rescheduled a later Board meeting.
Adjourn

Acceptance of Minutes from Last Meeting
The minutes for the March 10th meeting were presented for approval and approved.

Review of Outstanding Action Items
Mark Goldstein to report on Arizona Telecom Directory site usage statistics (see below).

Committee Reports

Joint Government Affairs/Strategic Planning Committees (Mike Keeling, Steve Peters, Kurt Jonckheer)

Government Broadband Development Activity progress report
Mike and Steve reported that since the abandonment of the Broadband Development Authority bill, there had been lots of progress on establishing a statewide strategic telecommunications organization. DOC and GITA are working together to create a mechanism to address telecommunications planning and policy, linked to GADA, 11 regional councils, ATIC and others to be named the Arizona Telecommunications Planning Council (ATPC). It is being created without legislation, has been accepted in principle by DOC and GITA, and will soon be presented to ITAC. ATIC will recommend some 6 or 7 potential public members for consideration.

Galen Updike reported that $5K had been allocated to have Data Site Consortium prepare an application to the U.S. DOC for a TOPS grants for some amount exceeding $500K to be added to by matching funds, targeted primarily to implementing wireless access along the Canamex corridor with ATIC as an oversight and implementation body. The Greater Arizona Development Authority (GADA) is considering an ITown project in the Prescott area and will undertake other projects with their funding mechanisms where appropriate (public ownership only). ATIC Board and committees have been actively pursuing the expansion of our role to being a major grant recipient and project initiator. Some of the grant and matching funds can be spent by ATIC administratively, but significant strategic work remains to adequately prepare the organization for its new, expanded role. The Board thanks Mike Keeling and Galen Updike for their strong role in helping bring these matters to fruition, opening up a range of telecom development opportunities
Privatization
Mike Keeling reported that the Joint Committee on Capital Review (JCCR) had met and state telecom privatization efforts were proceeding, with an RFP about to issue.
Citizens Clean Election Commission (CCEC) debates
ATIC has been selected to conduct a Primary and General Election debate for the Arizona Corporation Commission (ACC) election on behalf of the Citizens Clean Election Commission (CCEC). An ATIC ACC Debates Committee has been formed and is meeting regularly to plan and produce the two debates. Members of the Committee will be meeting with CCEC staff shortly and exploring venue and TV production partnerships. We will need to submit a revised budget by the end of April and have the venue and major partners in place for the Primary Election Debate by May 3, 2004. Likely venue will be the University of Advancing Technology (UAT), with production services provided by Avnet Video and Kino Digital. Gladysann Wells offered the stateÕs Carnegie Center for consideration as a venue for these debates or other future ATIC meetings and activities.

The following people have indicated an interest in participating in arranging this activity:
1. John Kelly, Moderator for the 2 debates
2. Oris Friesen, ATIC ACC Debates Committee Chair
3. Mark Goldstein, Backup Moderator
4. Diane Bacon
5. Mike Keeling
6. Steve Peters
7. Al Sterman
8. Al Crawford
9. Galen Updike
10. Randy Frantz
11. Glenn Stoneman
12. Jay "Flash" Miringoff
13. Connie Eitel
14. Patrick Clisham
The Government Affairs Committee is still considering how best to respond to the request from the ACC educational and informational input on the subject of Voice Over Internet Protocol (VOIP) technology. With our limited resources we need to be careful not to dilute our other government related activities. Pending federal legislative, regulatory, and judicial actions, the ACC seems content to take a wait and see attitude for now.

The following people have indicated an interest in participating in this activity:
1. Oris Friesen
2. Mark Goldstein
3. Diane Bacon
4. Mike Keeling
5. Al Sterman
6. Al Crawford
7. Jerry Crow
8. Galen Updike
9. Glenn Shand
10. Jay "Flash" Miringoff
11. Pat Patterson
12. Patrick Clisham
13. Tom Campbell (on distribution list)
Mark Goldstein gave brief review of progress (or lack thereof) on legislative bills of relevance to ATIC and the technology community. For the latest news concerning Arizona legislation, please consult the legislative website.

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Cyber Security Committee (Jerry Crow, Cindy Donaldson)--
Jerry reported that after the outstanding success of our "Case for Cyber Security in Small Businesses" event held in partnership with the Arizona Cyber Security Alliance on February 24, 2004, Cyber Security Committee meetings had resumed in March and April. The April 12 meeting reviewed committee's accomplishments as well as a snapshot of the committee purpose and goals to determine next steps:

Purpose: Protect telecommunications infrastructure and information/data content (and building awareness)
Message: Cyber Security risks, implications, best practices, solutions
Audience: Public, Media, Opinion Leaders, Cyber/Information Security Professionals
Strategies: Advocate best practices, Reinforce communications (incident response), Market and distribute information, Partner
Tactical: Meetings - Who? How often?

Full Committee meeting minutes are included below. Additional Committee meetings with presenters are scheduled at Electronic Data Systems (EDS) from 10 a.m. - Noon for May 10 with Peter Graves of Boeing and June 14 with Melissa Guenther.

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ACC Activities (Tom Campbell) --
Tom kept his report short as he will spend significant time at tomorrow's public meeting detailing current issues. He reported that the FCC Triennial Review and issues with unbundled network element availability subject to a recently vacated district court decision and have been extended. A VoIP docket has been opened at the ACC and will be used for information gathering and education on issues by the Commissioners.

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Arizona Telecom Directory (Ralph Gierish, Brad Tritle, Mark Goldstein --
Mark reported on ATD web site usage. The site sees some 60-90 unique visitors daily, thus some 2500-3000 per month on an ongoing basis. Monthly page views are about 8500 and hits about 24K. Traffic on the site remains relatively strong, down somewhat from early project use initially, but steady. Questions were raised as to the presence and visibility of an accuracy disclaimer, the need for a feedback form, the desire for visual output of query results, and the need to gather feedback from telecom providers about success of the ATD. The ATD project oversight committee should be reactivated and the project reenergized with the active pursuit of additional telecom vendors, updates, evolution towards mapping outputs.

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Monthly "General Information" Meetings
Mark Goldstein reported on the agenda for the next ATIC Public Meeting planned for April 15 (tomorrow) from 2:00 - 4:00 p.m. to focus on all the high-tech policy activities underway in Arizona. Additional public meetings are planned for June 10, September 16, and November 18.

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Informational Presentations
GladysAnn Wells, Director, Arizona State Library, Archives and Public Records introduced Linda Montgomery, Director of the Braille and Talking Book Library Division. Linda detailed the Division's offerings to anyone blind, visually impaired or physically disabled and thus unable to read standard print materials. They provide a range of free services including books and magazines on cassettes and in Braille, the loan of special equipment, newspapers read over the telephone, and descriptive videos with audio descriptions of the visual elements. The program reaches about 11K individuals in Arizona today of the 70K or so who would qualify, with an average of 1500 items sent out each day. Some 65-70 new audio books with local interest are produced here each year.

Copyright exceptions allow the special use and adaptation of materials for this user community. The conversion from analog tape to digital media is being actively planned and engaged, with digital mastering, a new digital player, and flash memory card distribution in the works. The Arizona Friends of Talking Books is funding the conversion of the studio to modern technology and duplicating. Volunteers are always needed to assist with reading and home equipment setup, perhaps of interest to our members. Question remains as to how ATIC can help publicize the program and otherwise assist. Contact Linda Montgomery at 602-255-5578 or limontg@lib.az.us for more information or to volunteer your time.

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Next ATIC Board Meeting
The next ATIC Board Meeting will be on May 12, 2004, 12:00-2:00 p.m. at Lewis & Roca in both Phoenix and Tucson.

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Adjourn
The meeting was adjourned at 2:00 p.m.

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attachment 1

Arizona Telecommunications and Information Council (ATIC)
ATIC Cyber Security Meeting Summary (Draft) Ð April 12, 2004

Attendees:
Cindy Donaldson, Jerry Crow, Cynthia Roberson, Bob Bianca, John Komer

Via audio: Steve Peters, Al Sterman

Many thanks to the Cox Web Conferencing service provided by Cox Business Services for the statewide audio conference connection.

Agenda

Introductions
Business Items
Committee Accomplishments and Future Goals

Summary of Meeting

Introductions
Business Items
Jerry provided an overview of upcoming meetings. For our May 10th meeting, Mr. Peter Graves of Boeing will be the guest speaker and will discuss what Boeing did regarding security issues when they deployed wireless networking using Cisco hardware. During our June meeting, Melissa Guenther will provide a presentation on how to implement a security awareness program.
Committee Accomplishments and Future Goals
Cindy provided a brief overview of the committeeÕs accomplishments as well as a snapshot of the committee purpose and goals to determine next steps:
1. Purpose: Protect telecommunications infrastructure and information/data content (and building awareness)
2. Message: Cyber Security risks, implications, best practices, solutions
3. Audience: Public, Media, Opinion Leaders, Cyber/Information Security Professionals
4. Strategies: Advocate best practices, Reinforce communications (incident response), Market and distribute information, Partner
5. Tactical: Meetings - Who? How often?

Meetings will continue to be held monthly. There will be no meeting in July.

Finding additional locations for committee meetings is under consideration.

In addition to e-mail and website promotion of our meetings, there is potentially additional promotion that can be done based on the meeting topic and the ideal audience.

Jerry will contact the Phoenix Chamber of Commerce to promote the June 10th meeting to small- and medium- sized businesses.

Cindy and Jerry will follow-up with Al Crawford to discuss the overall vision of the committee.

Going forward, 30 minutes of each committee meeting will be devoted to business items and strategizing.

Steve provided an update on recommendations for a statewide homeland security strategy. The ATIC Cyber Security Committee will be involved as well as other organizations in Arizona.

Adjourned at 12:00 noon.

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